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EU AI Act Art. 18: documentation keeping

Keep the technical documentation, the QMS documentation, notified-body changes and decisions and the EU declaration at the disposal of national authorities for 10 years after placing on the market

By Reviewed

From clause to evidenceThe chain from EU AI Act Art. 18 to its evidence record, in 6 steps; the text alternative lists them and the facts under the figure state each in full.ClauseEU AI ActArt. 18Duty holderProviderApplies from2027-12-02DeferredArtefactRetention-as-codefor the…LayersLayer 02Layer 05Evidence recordDecommissioningrunbookSame topic elsewhere: no crosswalk topic files this clause yetAs of 2026-09-24 · illustrative, not a claim of conformity From clause to evidenceThe chain from EU AI Act Art. 18 to its evidence record, in 6 steps; the text alternative lists them and the facts under the figure state each in full.ClauseEU AI Act · Art. 18Duty holderProviderApplies from2027-12-02 · DeferredArtefactRetention-as-code for the technical…LayersLayer 02Layer 05Evidence recordDecommissioning runbookSame topic elsewhere: no crosswalk topicfiles this clause yetAs of 2026-09-24illustrative, not a claim of conformity
From clause to evidence Build the artefact, then file every output it produces as a record that names AIGE-OBL-EUAIA-ART18. Drawn from chapter 08.
Text alternative
  • Clause: EU AI Act, Art. 18.
  • Duty holder: Provider.
  • Applies from: 2027-12-02, Deferred.
  • Artefact: Retention-as-code for the technical….
  • Layers: Layer 02, Layer 05.
  • Evidence record: Decommissioning runbook.
  • Record schemas: Decommissioning runbook .
  • No crosswalk topic files this clause yet.
Id
AIGE-OBL-EUAIA-ART18
Instrument
EU AI Act (post-Omnibus) law
Compared side by side
ISO 42001 vs EU AI Act · NIST AI RMF vs EU AI Act
Clause
Art. 18
Duty holder
Provider
Authority
National MSA
Applies from
Deferred · Annex III
Later dates
  • Applies to Annex I embedded (product safety-component) systems
  • Deadline for legacy high-risk systems intended for use by public authorities (Art. 111(2))
System class
High-risk (Annex III) · High-risk (Annex I)

The artefact that evidences it

Retention-as-code for the technical file, QMS records, notified-body decisions and the EU declaration (10 years); write-once evidence store.

Patterns that build it

Open controls that evidence it

Draft controls in the open control profiles that map to this row: each states a requirement and the evidence it must leave behind.

Source

Chapter 08, section EU AI Act, post-Omnibus, checked against its sources on the review date above.

Machine-readable

Cite this obligation

García Aibar, J. (2026). EU AI Act Art. 18: documentation keeping (AIGE-OBL-EUAIA-ART18). In AI Governance Engineering: The Thesis & Body of Knowledge (v0.5.0). https://doi.org/10.5281/zenodo.22956197. https://aigovernanceengineer.com/obligations/aige-obl-euaia-art18. CC BY 4.0

BibTeX

@misc{aige2026obligation,
  author       = {Jorge García Aibar},
  title        = {{EU AI Act Art. 18: documentation keeping (AIGE-OBL-EUAIA-ART18)}},
  howpublished = {In AI Governance Engineering: The Thesis \& Body of Knowledge},
  year         = {2026},
  version      = {0.5.0},
  doi          = {10.5281/zenodo.22956197},
  url          = {https://aigovernanceengineer.com/obligations/aige-obl-euaia-art18},
  note         = {Version 0.5.0}
}